Privacy Policy

1. Introduction

Ballot Right is an online voting platform that allows users to create polls, vote, and manage elections. This Privacy Policy explains what information we collect, how we use it, and how we protect it when you use the platform.

2. Information We Collect

We collect the following information from users:

• Name
• Email address
• Profile image
• Google ID
• Matric number
• Department
• Faculty

3. How We Use Information

We use user data only for authentication and core platform functionality, including account access, poll creation and management, voting participation, user eligibility checks, and election-related operations.

4. Google Authentication and Third-Party Services

Users sign in through Google authentication. Authentication is handled by Google, a third-party provider, and is subject to Google's own terms and privacy practices. Ballot Right relies on this service to verify user identity.

5. File Uploads and User Responsibility

Users may upload Excel files containing voter information. You are responsible for ensuring uploaded files are accurate, lawful, and authorized for use. Ballot Right does not verify ownership or legal permission for uploaded voter datasets.

6. Data Storage and Security

We store data needed to operate the platform and apply reasonable administrative and technical safeguards to protect user information. Access is limited to authorized systems and functions required for service delivery.

7. Data Sharing

Ballot Right does not sell user data. We do not share personal data for advertising or commercial resale. Data may only be processed by service providers strictly as required to deliver platform functionality.

8. Cookies and Session Usage

We use cookies and session technologies to keep users signed in, maintain secure sessions, and support essential platform operations. These technologies are used for functionality and security, not for selling user data.

9. User Rights

Users may request to:

• Access their account information
• Update inaccurate profile details
• Request removal of account data, where applicable

Some records may be retained where needed for operational, integrity, or compliance reasons.

10. Data Retention

We retain data for as long as needed to provide platform services, maintain election integrity, resolve disputes, and support legitimate operational needs. Data that is no longer required is deleted or anonymized where feasible.

11. Security Measures

Ballot Right uses HTTPS and other reasonable safeguards to protect data during transmission and storage. While we take reasonable steps to secure information, no system can guarantee absolute security.

12. Children's Privacy

Ballot Right is not intended for children who are not legally permitted to use such services under applicable rules. If we become aware that data was collected inappropriately, we will take reasonable steps to remove it.

13. Changes to Privacy Policy

We may update this Privacy Policy from time to time to reflect service improvements, legal obligations, or operational changes. Any updates become effective when posted on this page.

14. Contact Information

If you have questions or requests related to this Privacy Policy, please contact Ballot Right through the official support channels available on the platform.